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Meetup Pages for Clubs

District 37 offers a free Meetup Access Program allowing clubs to post events to a shared Meetup group page centered in the nearest metropolitan area. This saves clubs $179.88 per year in subscription fees. Meetups have proven invaluable in getting the word out about Toastmasters and attracting visitors.

Setting Up Your Club on Meetup

Requirements for Meetup Access Program

  • Four of your club officers attend TLI events run by the District
  • Your club meetings consist of the standard Toastmasters meeting components: Speakers, Table Topics, and Evaluations
  • Your meetings have an agenda and begin and end on time
  • Your club members give helpful, quality evaluations
  • Guests are greeted and welcomed warmly when they visit your club

Creating an Event

First, you need to set up a one-time event in Meetup.
 

  • Click “Schedule a New Meetup” under the welcome message
  • Under “What Should We Do,” title your meetup. This should include your club name and welcoming text.
  • Under “More Details,” tell a little about your Toastmasters club and the benefits of joining Toastmasters. Make this unique to your specific club. Be sure to include a link to your club’s website.
  • Under “When,” select the date of your next club meeting (instructions for setting up recurring meetings is further below)
  • Under “Where,” select a place. You’ll need to click on “Find a Place” to add your club’s location.
  • Click on “Schedule This Meetup”

Creating Recurring Events

Since your club meets regularly, you’ll want to edit your first event and set it to repeat.
 

  • Find your first event by clicking on the Upcoming Meetups link on the left-hand side. Scroll down to find your posting. Hover your mouse over the header and click on the pencil that appears on the right-hand side of it.
  • The system will ask if you wish to edit only this meetup or all of them. For this step, click on all of them
  • When you setup your initial event, it may not have logged a start and end time. Be sure to fill both of these out on this page
  • Fill out the “How to Find Us” sections with details on where to park and what door to use for your club’s meetings
  • Click on the section for “Automatically repeat this Meetup.” Set it up for your club’s schedule.
  • Leave the default settings on for “Charging for This Meetup,” “RSVP Settings,” “Email Settings,” and “Ask Questions”
  • Click on the red “Change Details” box at the bottom of the page to make your changes

Editing Your Meetup

This is great to do if you’ll have a guest speaker at your meeting or for contests.

  • Find the event date you wish to change by clicking on the “Upcoming Meetups” link on the left-hand side. Scroll down to find your posting. Hover your mouse over the header and click on the pencil that appears on the right-hand side of it.
  • The system will ask if you wish to edit only this meetup or all of them. For this step, edit only this meetup
  • Change the title and description as needed for your special event.
  • Click on the red “Change Details” box at the bottom of the page to make your changes

If you need further assistance, contact the Meetup Administrator at [email protected].